Regardless of the type of fusion and acquisition your company goes through, the processes always make a severe burden after the covering. The integration of several IT environments-at the same time with daily support to keep up to date-can be a difficult challenge.

After a merger and takeover, a laundry list of tasks usually ends:

• Definition of a complete image of all IT environments that are integrated.
• Select which apps can be kept in the tech stack and which expire.
• Search and protection sensitive and proprietary data.
• Identifying other potential security gaps, including Shadow IT.
• Internal employees and offboarding employees and from various systems (e.g. from Google Workspace to Microsoft 365 or vice versa).

With a SaaS management platform (SMP) like Biz Innovates, you get a powerful tool to address these challenges. Let us take a closer look at an SMP with a central grid view, mass management and IT automation functions, and the IT automation functions can be managed much after the Merger integrations.

1. Tell a complete view of all SaaS apps in two or more merged IT environments

Getting the complete visibility in all SaaS apps used can be a challenge one Tech stack. If two environments merge, it quickly becomes twice as difficult. With an SMP Like Biz Innovates you can use SSO, OAWH Discovery and an ERP integration to get a uniform view of everything: all Saas used (including Shadow IT and Shadow AI), users, groups, files, expenses, channels, settings and other data. This gives you a comprehensive understanding of the breadth of what is in your new Post-M & A environment.

The quick introduction of AI tools gives the M&A a new complexity level that requires careful management of AI access and data security during the integration process.

With this central view, you can quickly recognize potential redundancies. For example, if a company used asana for project management and another used trello, you can recommend migrating all to a tool. This not only saves the costs, but also improves cooperation in new teams and eliminates silos.

With the best in Breed Saas, it is very possible that both companies use some of the same apps – for example like Slack. With a SaaS management platform, you can manage several instances from SaaS applications from one place. This gives the teams the flexibility to control each of the technical stack of the merger company until they finally dismantle a page. In the following we will also see how automated workflows can migrate from one instance to another in a few minutes.

2. Automate changes to the user life cycle, e.g.

The M&A activities often include numerous changes in the mid-lifecycle changes for employees of the integrated company. Here the automation of user life cycle management with workflows can save a lot of time – and also increase productivity.

Let us assume that a smaller company that uses Google Workspace is primarily recorded by Microsoft 365 by one larger one. It would take a long time to create all these new profiles and the deletion of existing Google WorkSpace licenses. If you enter all data manually, this can also lead to typing errors or other mistakes, which leads to you return and make even more changes. Even worse, the company’s productivity, which is taken over, would be affected because they are waiting for new systems and tools.

With an SMP, your IT team can quickly create an automated workflow in which new users in Microsoft 365 are created based on information in your Google WorkSpace profiles. When the workflow is carried out, a completely new profiles will be created in just a few minutes. Then they were able to create a second automated workflow that reduces these users from Google and then delete the licenses to save the costs.

3. Keep super administrators on a minimum, even if a growing IT team

The integration of several IT teams can easily lead to non -matching access rights and many super administrators. There are two functions in an SMP-like Biz Innovates with which you can discuss this: granular administrator rolls and alarm-based workflows.

An SMP can carry out administrative functions in the apps it integrated and remove the need to register individually in each app. New accounts for incoming IT team members within the SMP can be created with tailor -made access on the basis of your order. The new staff can then use the SMP to manage apps directly, instead of creating additional super administrator accounts in the apps themselves.

You can also use notifications and automation to enforce the guidelines for the smallest privileges with merger teams. The first step is to set up a warning that notifies you if more super administrator accounts for an app are created than your guideline allows. You can then create an alarm -based workflow to automatically delete or deactivate new accounts before you can be used.

4. Find and protect sensitive and proprietary data in apps to exchange files

There are now very few companies that do not use file sharing apps apps. If you merging IT environments, you would like to make sure that you do not introduce the risk of data injury. With the scanning of content and the automated security workflows, you can quickly uncover all potential risks and remedy you immediately if necessary.

Before you bring new data into an existing IT environment, your IT team can run a unique content scan with the files sharing apps with an SMP-Like Biz Innovates. You can search for PII, credit card numbers, proprietary information or other sensitive data. In a single view you can find the file name, the file owner and in which app the data. As soon as you have found all potentially risky files, you can take mass actions to remove or even delete them to keep your existing environment protected.

After you have completed the unique scan, you can set up the same scans that are to be carried out continuously in your new, mixed environment. File sharing apps make employees very easy to not properly share sensitive or proprietary data. You can set up warnings to notify you if sensitive data are not properly shared, and even create workflows to automatically remove or delete the file.

In your post-M & A environment, an SMP can centralize the management of all SAAS applications, users, groups and files. Due to the visibility in your applications, a SaaS management platform hits critical findings with which you can make well -founded decisions about the new environment -such as the apps you want to keep and which you are retired.

For internally migrating employees and from apps, a workflow builder with no-code workflow offers teams a powerful way to save time, reduce errors and work together faster. Even something as complex as moving employees from Microsoft 365 to Google Workspace – or vice versa – can be reached in just a few minutes and a few clicks.

How Merge Biz Innovates uses to stay healthy for several acquisitions

In view of the challenges of visibility and consolidation over several acquisitions, the IT team at Merge knew that they needed a SaaS management platform to optimize their M&A process.

With a single dashboard in its entire environment, including several instances, Merge was able to understand what was happening and recognize the security risks at an early stage.

Ready to optimize your M&A IT integration and minimize risks? Plan a demo with our experts to see how better you can change your Post-Merger operations.